Your race is already on Race Calendar.
Make the listing yours.

Free to claim or list your event, then just add your route, photos, prices and all the details runners look for.

Then, if you want to, take entries through the same page and get entries paid straight into your own account instantly.

No setup fee. No monthly cost. Free to list. One fee per entry, card costs included.

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Standard listing vs enriched entry page

Every race can sit on Race Calendar as a standard listing of basic information. Claim it and that listing becomes an enriched page with all your event details: photo-led, with your course map, distance options and, if you take entries with us, a one-tap Enter button, right where runners are already looking.

A standard calendar listing

A photo if the organiser added one, a date and links out. Fine for being found.

Your enriched listing with comprehensive event details

Photo, distances, an Enter from price and a one-tap Enter now - right in the search results.

Three steps, and only the third one involves money

Most organisers start by fixing their listing. Taking entries is there when you want it.

Claim your event

Create a free organiser account, find your race on Race Calendar and claim it. We check the claim and hand you the listing to add all the relevant information of your event, helping those searching on our calendar.

Free

Enrich the listing

Add your photo, description, start time, sat nav postcode, distances and prices. Upload a GPX and we draw the course map and elevation for you. Point the Enter button wherever you take entries today.

Free, no Stripe needed

Take entries, when you are ready

Switch entries on, connect a Stripe account in your name and sell places from the same page. Waiting lists, ballots, transfers and refunds are built in.

Optional. Stripe Express account required

And this is where runners land

Tap Enter on the card and the runner arrives on your full page: your photo, the key details, an Enter box for every distance, your event story, a course map with elevation, directions to the start and a form to reach you. All of it on the racecalendar.co.uk URL runners already find, and all of it free to set up.

One page, top to bottom

Every section works to inform the runner and get them entered.

  • Hero with your event name

    A full-width photo with your name, date and location laid over it. It carries straight through to every email you send, so your brand travels with the entry.

  • Important information

    The details runners hunt for - start time, sat nav postcode, entry deadline, surface - pinned in tidy boxes at the top instead of buried in a paragraph.

  • All your entry options

    Every distance, every price tier - affiliated, unaffiliated, early bird, junior - each with its own one-tap Enter. Anyone choosing the affiliated rate has their England Athletics number checked live at that moment, so the discount only reaches genuine members. Ballots and waiting lists slot in here too.

  • About the event

    Your description, plus the facts that build trust: capacity, licence body, and a link to last year’s results.

  • What’s included

    Chip timing, free photos, a goody bag, a medal - shown as clear icons so entrants see the value before they pay.

  • Course map, drawn for you

    Upload a GPX and the route, distance and total climb are drawn automatically. Add water-station pins along the line and a proper elevation profile - the detail runners ask about most.

  • How to get there

    An embedded map with a dropped pin, plus parking instructions and a what3words address for the exact start - no more “where do I go?” emails.

  • Contact the organiser

    A built-in form goes straight to your inbox. Runners reach you without your email ever being on show.

Why take entries with Race Calendar?

Because the runners are already here. Race Calendar ranks on the first page of Google for running race searches across the UK, and over a thousand runners a week arrive on the site looking for their next event. They come from Google, Bing and, increasingly, AI assistants like ChatGPT, and they're searching with intent: a distance, an area, a date.

Our filters do the rest. Runners narrow the calendar by postcode and radius, distance, area, city and name, so the people who see your event are the ones actually looking for a race like yours, near them, when they want to run it. Claim your listing and your event is on that page, with the Enter button right there. It costs nothing to list, and for most events it puts you in front of more of the right runners than a small marketing budget could buy.

If you take entries through us

One Enter button on the page you have just enriched, with everything behind it handled.

Paid straight to your bank

Every entry is paid into a Stripe account in your name. You are the merchant of record and we never hold your money.

Distances, tiers and caps

Multiple distances, early bird and club price tiers, minimum ages and a capacity cap per race that closes entries automatically.

Affiliation checked live

An England Athletics number is verified at the point of entry, so the affiliated rate only ever reaches genuine members.

Waiting lists that run themselves

When you sell out, a freed place is offered to the next person by email with a deadline to pay, and rolls on if they miss it.

Ballots, built in

Free registration during a window, a random draw, winners emailed a payment link, and places held back to invite directly.

Refunds and transfers

Full or partial refunds of the entry fee in a couple of clicks, under your own cancellation policy, and place transfers to a named person with your approval if you want it.

Enter friends and family

One person can enter a group in a single checkout without everyone needing an account first.

Your entrant list, always

A live entrant list in your portal and a clean CSV export whenever you need it for race day.

Branded emails

Confirmations, waiting list offers and ballot results all carry your event image, so your race looks like your race.

Waiting lists that email themselves

When your race fills up, the waiting list keeps working for you. A freed place is offered to the next person in line automatically, by email, with a deadline to pay. Miss the deadline and it moves to the next person. You do nothing.

1

Race fills

Entries hit your cap. New runners join the waiting list in order instead of being turned away.

2

A place frees up

Someone refunds or a place is released. The next person is emailed an offer with a countdown.

3

They pay, or it rolls on

They claim and pay within the window, or it passes to the next in line automatically.

Every step is emailed for you: joined the list, offered a place, place confirmed. No spreadsheets, no chasing.

Run a ballot, start to finish

Oversubscribed events can allocate places by random draw instead of first-come. People register free during a window, you draw when it closes, and winners get a payment link with a deadline. Hold back discretionary places to invite guests, elites or charity runners directly.

1

Free registration

Runners register during your window at no charge. One entry each, duplicates flagged for you.

2

The draw

You review the list and run a random draw. Winners up to your ballot places, the rest kept as a standby list.

3

Winners pay

Each winner is emailed a payment link and a deadline. Unpaid places roll to the next standby automatically.

Discretionary places let you invite chosen entrants directly, outside the draw. And you can open any leftover places for public sale in one click.

Places that move on, safely

Plans change. Rather than a refund request, or a stranger turning up wearing someone else's number, an entrant can pass their place to a named person. The place is held the whole time, so it never slips out to the public or the waiting list while it is being sorted.

1

The place is offered

The current entrant, or you, names who it should go to. They get an emailed invite with a deadline, and the place is held for them until it runs out.

2

The new runner pays

They go through the normal entry form and checkout, agreeing to your terms and giving their own details, so you end up with a proper entry rather than a name changed by hand.

3

The original is refunded

Only once the new payment has landed. If the invite is never taken up, it simply expires and the place returns to the original entrant, with nothing moved and nothing to unpick.

You decide per event: transfers off, allowed automatically, or every one approved by you first. You can also choose whether entrants may start a transfer themselves, or only you can.

One fee per entry. Card costs included.

Nothing to list, claim or enrich. If you take entries, the entrant pays a booking fee on top of your price. That fee covers us and card processing, and your full entry price is paid to your account.

Standard
Any organiser
5% + 20p per entry
Minimum £1.20 per entry
Affiliated clubs
Clubs affiliated to England Athletics, Scottish Athletics, Welsh Athletics or Athletics NI
4% + 20p per entry
Minimum 75p per entry

No setup fee, no monthly cost, no contract. Waiting lists, ballots, refunds, course maps and CSV export are all included. You can also choose to cover the booking fee yourself, or split it, if you would rather advertise a single all-in price.

Work out your fee

Your entry price£22.00
Booking fee, paid by the entrant£1.30
Entrant pays£23.30
Paid to your account, per entry£22.00
Paid to your account, 200 entries£4,400.00

The entrant pays the booking fee on top of your price, so your full entry price is paid to your account.

Figures assume a standard UK card. Stripe charges more for premium and international cards; that difference comes from the entry payment.

Questions organisers ask

Do I need a Stripe account to claim or enrich my listing?
No. Claiming and enriching are free and need nothing but an organiser account. You only connect Stripe if and when you decide to take entries through Race Calendar.
What does it cost?
Nothing to claim, enrich or list. If you take entries, the entrant pays a small booking fee on top of your entry price: 5% + 20p per entry, or 4% + 20p for clubs affiliated to a UK athletics governing body. Card processing is included in that fee.
How do payouts work?
When you switch entries on we set up a Stripe Express account in your name and you choose the bank it pays out to. Every entry payment goes straight into that account and Stripe settles it to your bank on your own payout schedule. We never hold your money.
My event is not listed yet. Can I still use this?
Yes. Most UK races are already on Race Calendar, and if yours is you claim it. If it is not, add it in a couple of minutes and it gets the same enriched page.
What if someone else claims my event?
Claims are checked before they go live, and an event can only have one owner. If a listing has already been claimed and you believe it is yours, use the contact form and we will sort it out.
Can I keep taking entries somewhere else?
Yes. An enriched listing can point its Enter button at your existing entry provider. Take entries through us only if you want to.
Can I test entries before going live?
Yes. Set up your distances and prices, preview the entry flow and activate entries only when you are happy. Nothing goes on sale until you say so.
What about refunds and transfers?
Full or partial refunds of the entry fee from your dashboard at any time, in line with your own cancellation policy. The booking fee is not refundable; it covers the cost of taking the booking, and entrants see that before they pay. Entrants can transfer a place to a named person, and you choose whether transfers need your approval.
Ryan McLeod, founder of Race Calendar

Built by a runner

Race Calendar is built by Ryan McLeod, a former GB international and twice British Half Marathon Champion, who returned to the sport after nearly a decade away and ran 2:19 at London 2026. It exists because organisers deserve a listings and entry platform that is comprehensive, honest about fees and easy to use.

Ready to make the listing yours?

Claim your event today. Enrich it for free, and take entries when it suits you.

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